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Pikes Peak Document Storage

Document Storage in Colorado Springs

Document Storage Services in Pikes Peak Colorado

In Colorado Springs, we provide records storage and retrieval services for your business. We will maximize the efficiency of your document retention plan while reducing the amount of filing space in your office. You can still access any of your stored files at any time. If you need a file immediately, there are even emergency retrieval services.

Storing documents offsite is a great way to free up space in your office. If you have documents that you need to hold on long-term or something that you don’t use regularly, offsite storage might make a lot of sense for your business.

To get free, no-obligation quotes on long-term document storage in Colorado Springs, give us a call at  (719) 387-4127 or fill out the form.

What is Offsite Records Storage?

Off-Site Document Storage Services in Colorado Springs

Each offsite records storage provider offers different levels of service, but you can expect to find these features in most offsite document storage programs:

  • Legal Compliance
  • Climate Control
  • Natural Disaster Protection
  • Document Delivery Services
  • 24/7 Access

Records storage providers understand the need for companies to keep their documents safe, and certain industries have strict laws determining how companies handle private information of customers and employees. For these reasons storage facilities ensure your documents are locked up and kept secure.

Facilities are climate controlled to protect the integrity of each and every file. When you store your documents at an offsite facility designed to store records, you are putting your files in capable hands.

If you need access to documents stored offsite, most facilities offer 24/7 access, and many offer emergency delivery services as well.

Considerations for Colorado Springs Records Storage

Access Control

Security and access control are crucial for any business. Documents that contain personal or confidential information need to be secured. Colorado Springs records storage facilities only allow individuals with proper authorization to access and retrieve stored files, making it ideal for securing confidential files, personnel records, and important files related to your business. 

Optimize Efficiency & Cost Savings in Pikes Peak

Colorado Springs document storage frees up valuable office space and enhances the productivity of the employees who maintain your documents.

Climate-Controlled Records Storage

A properly controlled environment is critical for any kind of data storage, from hard-copy files to x-rays and magnetic backup tapes. Temperature and humidity-controlled storage ensure that the temperature and humidity in your storage area are maintained and consistent–even during a power outage.

Legal Compliance in Colorado

Some businesses keep large amounts of records while others neglect to keep necessary documents and discard critical information that should be retained. Document retention policies, along with document storage programs, can determine which files to keep onsite as well as which files you can store offsite and retrieve when necessary.

Get Free, No-Hassle Quotes on Document Storage Services in Southern Colorado Today

Pikes Peak Records Management provides secure document storage and document retrieval services for businesses anywhere in Colorado Springs. To get free, no obligation quotes on long-term document storage, give us a call at (719) 387-4127 or fill out the form to the left.

Pikes Peak Records Management
30 E Kiowa St
Colorado Springs, CO 80903
Phone: (719) 387-4127

Frequently Asked Questions

What is records management, and why is it essential?

Records management in Colorado Springs involves the systematic organization, storage, and retrieval of physical and digital records in a secure and compliant manner. The primary goals are to optimize space, improve operational efficiency, and ensure the integrity of records. This service is particularly valuable for businesses dealing with a significant volume of records, offering a comprehensive solution for managing and safeguarding information.

Is records management cost-effective in Colorado Springs?

Absolutely. Records management is often a cost-effective alternative to in-house storage solutions in Colorado Springs. It allows businesses to allocate office space more efficiently and reduces the administrative burden associated with managing large volumes of records. The scalability of these services ensures that you only pay for the storage capacity and management services you actually need.

Can I store confidential or sensitive information in Colorado Springs?

Certainly. Records management providers are equipped to handle confidential and sensitive information. Rigorous security measures are implemented to ensure the privacy and integrity of your records throughout the storage and management process, meeting compliance standards and regulations.

How do I access my stored records?

Accessing your stored records is typically straightforward. For physical records, a retrieval request process is usually in place, and many services offer scan-on-demand options. Digital records are often accessible through secure online platforms, utilizing user-specific login credentials. Some services may also provide additional features such as indexing and search functionalities for efficient retrieval.

What types of records can be stored in Colorado Springs?

Records management services cater to a wide range of records, including legal documents, financial records, employee files, medical records, and more. Both physical and digital formats can be managed, providing flexibility tailored to the specific needs of your business.